The Local Authority (LA) EALING COUNCIL

What kind of information does Ealing Council have about me?

We hold names, addresses, email addresses and phone numbers of residents who have voluntarily uploaded details of their property to our film location database via the link in our “Register A Location” page on www.westlondonfilmoffice.co.uk . When uploading the data you are asked to supply other details about your property including the period it was built, it’s type (semi-detatched, terrace etc) as well as photographs of your property that are posted on our main website www.westlondonfilmoffice.co.uk  to be viewed by the public. The fact we display these images is mentioned in the terms and conditions and you must agree to this by clicking a box.

What do you do with information about me?

When you give us details of your property on the film location database you are consenting to us using it and sharing it with other carefully vetted film databases and not the general public so they can consider if your property meets what they are looking for. This is further explained in our terms and conditions.

How do I know the information about me is kept safely?

All the information we collect is stored securely on our IT systems and manual filing systems. We have strict procedures for the way this is done. Any and all information about you is treated as confidential and with respect. There are also clear rules and guidance about storing, recording and sharing information which staff receive training on.

We take information sharing very seriously. Appropriate council and health staff are DBS (Disclosure and Barring Service) checked. Any member of staff who is found to be breaking the rules will be dealt with through appropriate disciplinary procedures.

Are the records confidential?

All Ealing Council employees have a duty of care in accordance with our Data Protection policy. This includes respecting that right to confidentiality.

For how long are records held?

There are different rules for different documents and/or information kept by the council. We are required by law to keep records for varying lengths of time depending on individual circumstances.

Don’t you need my permission to keep and share information about me?

The legal basis for us collecting this information is consent.  

Although your information is confidential, we may have to share information about you/your family without your permission. These reasons are:

• To protect you from harm, neglect, abuse or significant threat
• When you may need urgent medical treatment
• To prevent or detect a crime
• To comply with a legal obligation 

You can withdraw your consent by contacting Ewan Willmott in the West London Film Office within Ealing Council at willmotte@ealing.gov.uk or 020 8826 7575.

Are there any laws applicable in the processing and protection of my information?

There are a number of laws which allow for the protection, collection and processing of your personal information for this purpose, such as:

• The General Data Protection Regulations and The Data Protection Bill 2018
• The Common Law Duty of Confidence
• The Human Rights Act 1998

Can I see the information you have collected about me/my family?

Yes, you can request a copy of the information held. This is called a subject access request under the Data Protection Bill 2018 and General Data Protection Regulations which contain certain rights of individuals and their personal data. For more information regarding your rights, please see the LA’s corporate Privacy Notice at  https://www.ealing.gov.uk/info/201045/data_protection/1420/privacy_statement

Who should I contact if I want further information or to complain about the use of my personal information?

Please see the LA’s website for more information on how we use your information at https://www.ealing.gov.uk/info/201045/data_protection/1420/privacy_statement

The Council’s Data Protection Officer is Mrs L. Cox, whom you can contact on: dataprotection@ealing.gov.uk or telephone 0208 825 5124 during office hours.